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Future programme meetings follow current membership eligibility. The website adds eligible people and removes programme invitees who are no longer eligible. Guest addresses entered when scheduling are exceptions.

Who receives an invitation?

• Selected programme: all enabled people in active, unexpired memberships, including company participants. People whose account or access to that programme is disabled are excluded.
• Enthusiasts: includes Individual and Team members. All programmes: includes Enthusiasts and Trusted Advisors.
• Guest email addresses: invited in addition to members, even if their membership is suspended, expired or disabled.
• None — guests only: invites only the entered guest addresses. Membership changes do not add or remove these guests.

The same email address receives one invitation per date. Eligibility is checked now; a membership expiring before a later meeting does not prevent today's invitation.

What happens when membership changes?

Past meetings and retained invitees' replies are preserved. Other guests added directly in Google Calendar are kept; known members of the selected programmes still follow the membership rules.

Example: a Team member expires in June. Sync removes them from July and later meetings, keeps earlier meetings unchanged, and keeps their future invitations if they also have active Individual membership selected for those meetings. If their address was entered as a guest, it remains invited.

When does sync run?

Membership changes queue a check automatically. A background check runs every ten minutes, including when memberships expire without anyone editing them. You do not need to keep this page open. Busy queues or Google errors can delay updates; failed changes retry automatically.

Automatic invitation changes run only while invitations are enabled in this environment. Check each meeting's status and Last checked time. Invitations queued means work is pending; Needs retry shows a problem to review. Invitations sent means Google confirmed the event; it does not confirm delivery to every inbox.

What do the buttons do?

• Sync invitations / Retry: request a check for that event now. This can add or remove invitees and send Google Calendar updates. Unchanged recipients keep their replies; an unchanged guest list does not resend invitations.
• Refresh: reload the meeting list and its saved status. It does not send invitations or force a calendar sync.
• View responses / Refresh responses: read Google's latest Accepted, Tentative, Declined and No response replies. These buttons do not send invitations. No response is not an email-open receipt.
• Cancel meeting: cancel that date's event, request cancellation notices, and stop further automatic invitations to it.

Google sends the calendar notifications; existing invitees may receive update emails when the guest list changes. Recipient settings may require accepting the invitation by email before it appears in their calendar.

Multiple dates and changes in Google Calendar

Each date creates a separate event with the same title, details, selected programmes and guests. Each event has its own replies and cancellation. Sync applies membership changes separately to every future date.

Edit the agenda, location, video link or time in Google Calendar, then use Sync invitations to refresh the stored dates here. If you move a past meeting into the future, sync it here so automatic membership checks can find it again. Keep events as individual dates.

Removing an eligible member or a listed guest in Google Calendar alone is temporary: sync adds them back. Cancelled or deleted events are not recreated.